The financial ratios that every SME should be monitoring

Work out the necessary numbers with these essential calculations.

14 November 2017

Investigating your SME’s financial ratios is a great method for understanding performance. It helps to compare how you’re doing within a particular industry, and shows whether you’ve racked up any debts as well as a whole host of other performance predictions that could help you in the long run.

Here, we’ll guide you through some of the financial ratios you should be monitoring on a monthly basis, explaining how to work them out, what they entail and their importance to measuring your business’ overall health. 

Leverage Ratio 

A surge in demand requires the necessary funding to meet that demand. If a company lacks funds, then they’ll take out a loan, with the expectation that the future sales will cover the cost of borrowing. However excessive use of debt, or leveraging, can cause problems, since the large chunk of money for the loan leaves little for marketing, research and development.

Leverage ratios are there to compare the debt to equity levels of your SME in order to finance operations, and can help give an idea of how these changes in output will affect the income as a result, something that’s well worth investigating before you borrow. A lower ratio is considered to be a good indicator that you can repay your debts, in addition to taking on additional debt to support other endeavours.

finantial ratios for sme 

How do I calculate my SME’s leverage ratio?

In order to calculate this ratio, you first have to calculate the total debt owed by your SME, including long and short-term debt, as well as mortgages and money due for service provided. Following this, estimate the total equity the shareholders hold in your company.

Divide the total debt by the total equity. This final number represents your leverage ratio.

Liquidity Ratio

At its core, the liquidity ratio assesses a business’ ability to pay its bills when they are due, indicating the ease of turning assets into cash. It’s an important ratio to become well versed in, since many SME owners who are unfamiliar with finances tend to confuse liquidity and profitability.

You may well be profitable, but you need to have the money to cover salaries, rent, electricity and other bills. The liquidity ratio can help with this; the higher the ratio (i.e. more current assets than current liabilities), the greater your ability to face up to periods where the cash flow is tight.  

How do I calculate my SME’s liquidity ratio?

To work out your current liquidity ratio, divide your total current assets by your total current liabilities. Depending on the nature of your business, your current assets may be made up mainly by cash, therefore it’s possible to survive with a relatively low ratio.

finantial ratios for smes

Solvency Ratio

Speaking of which, the solvency ratio indicates your business’ level of available cash to meet current debt obligations. In times of reduced cash flow, will you be able to pay off debts, interest expense obligations and liabilities from other sources?

As a long term-assessor of a business’ health, solvency ratios are invaluable to a company as they also help to investigate trends that could lead to bankruptcy. Compare your solvency ratio to the industry average by looking to those companies prospering in your sector; if there’s only a small deviation this could be indicative of good business health. However, limited solvency could be a sign you’re unlikely to weather stormy economic conditions.

How do I calculate my SME’s solvency ratio?

Broadly speaking, calculating your solvency ratio involves adding together your total After Tax Net Profit with non-cash expenses, and dividing them by your total liabilities.

As a general rule, a solvency ratio higher than 20% is considered financially sound.

Profitability Ratio

Put simply, the profitability ratio of your business measures how successful you are. It lets you measure your financial viability, stacks you up against others in your industry and can look for trends by comparing your company’s annual ratios.

In measuring the profitability of your SME, we can look to the net profit margin, a measure of how much a company earns after taxes relative to its sales – companies with a high profit margin are more efficient, flexible and able to take on new opportunities when compared to competitors.

finantial ratios for smes

Elsewhere, the return on equity analyses how well the business is doing in relation to the shareholders’ investments. Incredibly important to investors, your return on equity is what potential investors look to in their decision to invest in the company or not. As a rule of thumb, the higher the percentage, the better: it shows your company is putting investors’ money to good use.

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How do I calculate my SME’s profitability ratio?

To work out your business’ net profit margin, divide net profit by total revenue – providing one of the most commonly used profitability ratios.  

Efficiency Ratio

Used to investigate how well a company uses its assets and liabilities internally, efficiency ratios help to calculate the turnover of receivables, the repayment of liabilities, the quantity and usage of equity, and use of machinery.

Additionally, these ratios measure how a company can use its assets to generate income, so an improvement in an SME’s efficiency ratios generally means an improved profitability. 

How do I calculate my SME’s efficiency ratio? 

The most common way to work out your SME’s efficiency ratio requires dividing your expenses (not including the interest expense) by your revenue.


Gazprom Energy is a leading and award-winning business energy supplier, helping thousands of small businesses manage their gas and electricity contracts. To find out more about what we can offer your business, visit the homepage or call us today on 0161 837 3395.

The views, opinions and positions expressed within this article are those of our third-party content providers alone and do not represent those of Gazprom Energy. The accuracy, completeness and validity of any statements made within this article are not guaranteed. Gazprom Energy accepts no liability for any errors, omissions or representations.

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